This manual contains the documents that govern the operation of the club, define the privileges and responsibilities of members, and establish policies and rules for the use of club facilities.
Policies are regulations established by the club board and may be created or changed by a simple majority vote of the Board.
Constitution of the Saratoga Lake Sailing Club
Founded 1957, Incorporated April 8, 1960
Article I Name
Article II Object
Article III Affiliation
Article IV Membership
Article V Officers and Elections
Article VI Meetings of Members
Article VII Amendments
William H. Lee, 1966
Elenor C. Rice and William G. Webb, 1976
Allan Miller, 1977
Elenor C. Rice and Mary Elizabeth Hull, 1978
David K. Hudson, 1989
David K. Hudson, Jean Grimmer, Ann Booth, Joel Klienberg, 1991
Emmett McCarthy, Bruce Blackie, David K. Hudson, Harry Redgrave, Ann K Seidman, and Alan Tedrow, 2002
Ann K Seidman, Mark Welcome, Peter Seidman, 2015
Approved by membership at annual meeting Dec 4, 1966
Revisions approved at Dec 15, 1968 annual meeting
Revisions approved at Jan 1, 1973 budget meeting
Revisions approved at Dec 2, 1973 annual meeting
Revisions approved at Dec 8, 1974 annual meeting
Revisions approved at Jan 26, 1975 budget meeting
Revisions approved at Mar 28, 1976 special meeting
Revisions approved at Dec 4, 1976 annual meeting
Revisions approved at Feb 5, 1989 special meeting
Revisions approved at Dec 1, 1991 annual meeting
Revisions approved at Feb 6, 1994 special meeting
Revisions approved at Dec 1, 2002 annual meeting
Revisions approved at Feb 15, 2015 special meeting
Bylaws of the Saratoga Lake Sailing Club
Revised Feb 18, 2019
Section 1 Membership
Section 2 Club Officers and Duties
Section 3 Standing Committees
Section 4 Dues, Fees and Assessments
Section 5 Meetings
Section 6 Clubhouse and Grounds
Section 7 Waterfront
Section 8 Racing
Section 9 Guests
Section 10 Miscellaneous
Section 11 Amendment
MEMBER SPONSORED EVENTS
Revised October 2010
SLSC members (regular, student or honorary only) may invite guests to use the house and other facilities for social activities. The following is designed to assure safety, preserve the condition of the house and grounds, and minimize inconvenience for other SLSC members.
Event Size: Notification and charges:
Fees (checks payable to “Saratoga Lake Sailing Club”) shall be paid in advance.
Regardless of the number of people, there is a $5 charge for each non-member who stays at the Club overnight.
Generally, only one of the larger-party events will be approved on a given day, on a first-come, first-serve basis. These events will not be scheduled to conflict with Club-sponsored activities, which include regular Club races, regattas and Club social events. Member-sponsored events associated with commercial or work-related activities will not be approved. The Club will not approve proposals to make the clubhouse a regular meeting place for non-profit groups, like the Scouts. Controversial and unusual requests will be considered on a case-by-case basis by the SLSC Board.
Member-sponsored events are not granted exclusive use of any SLSC facilities. Club members take precedence, including the use of kitchen and picnic facilities. However, it is expected that club members will cooperate with member-sponsored events.
The member who sponsors the event must be present at all times, including overnight use.
The Clubhouse should be left as clean as it was found and there should be no excessive use of Club resources, such a paper products. Cleanup should be completed by noon of the day following the event (or 9am if a club-sponsored event takes place that day). The sponsor is responsible for cleanup.
Alcohol (if part of a member-sponsored event) will be served in a responsible manner in compliance with the laws of New York State and the Alcohol Policy of SLSC. No alcohol will be left at the club overnight or after the event has concluded.
Overnight lodging is confined to the second and third floors of the Clubhouse, or to camping on the lawns.
No dogs are allowed.
Parking is allowed only in designated areas, and not in the boat park.
Saratoga Lake Sailing Club
It is the policy of the Saratoga Lake Sailing Club to encourage Fleets to host Regattas at the club, and to provide those facilities that are necessary for such regattas.
Fleets are reminded that all facilities of SLSC are shared with the other members. The house should be kept reasonably clean during the regatta, and visitors should be encouraged to treat the club facilities with respect.
To the extent possible, campers and RVs requiring electrical service should be located near the electrical outlets at the old barn site or the front part of the meadow. Campers and RVs located in the parking circle area near the house must not obstruct the roadway and any power cords must be covered or taped so as to not create a trip hazard. Tents can be placed on the upper lawn along the property fence or on the lower lawn. Pop-Up trailers should be placed on the lower lawn; or near the old barn site if they need electrical power.
The responsible officer of the hosting Fleet must designate event officers or perform these tasks themselves:
Fleets holding Regattas are asked complete the attached Information Statement below and submit it to Flag Lt. House, Flag Lt. Grounds and Flag Lt. Race at least one month prior to the regatta. Check lists for House and Grounds clean-up are included in the document.
Boat Storage Policy
The storage and location of boats/trailers stored on land is at the discretion of the Flag Lieutenant Grounds; boats on moorings and water racks are stored at the discretion of the Rear Commodore.
All boats at the Club must be prominently identified with the owner’s name, either with a Club-issued annual decal or otherwise neatly and legibly labeled. This identification can be on the trailer for those boats stored on trailers. Any trailers at the Club while the boat is on a mooring must also be identified.
SLSC-owned trailer tongues are painted blue, Foundation-owned trailer tongues are painted gold, abandoned/unknown trailer tongues will be painted orange and will be disposed of by the Club.
The appropriate storage fee must be paid for all boats and equipment kept on Club property. If a member has a trailer for travel and uses a dolly during the summer for boat storage at the Club, the trailer may be stored in the meadow at no charge. If a member is storing an additional trailer, a storage fee must be paid.
SLSC bears no responsibility for loss of equipment or damage to boats stored on SLSC property due to causes either natural or as a result of acts of individuals.
Each boat must display a valid, annually renewable, SLSC boat storage decal. A valid decal shall be affixed to the boat or trailer no later than Memorial Day. The decal shall be affixed to the starboard bow, or to the front of the trailer on the starboard side.
Members who do not affix a valid SLSC boat decal and place their boat in their assigned boat park space by June 15 may lose their assignment and the location would be made available to other members.
It is the responsibility of each member to ensure their boat(s) and equipment are in their assigned space(s).
No boats may be in direct contact with the ground. Boats must be on a wheeled vehicle, or on appropriate jack stands. Board boats must be on a rack or dolly.
All wheeled vehicles/dollies must be in good repair, without flat tires. The Club reserves the right to repair flat tires and bill members for the repair. Minimum of $200/tire.
Boats should be stored so water does not accumulate in the hull.
Tarps on boats in poor condition, that most people would consider an eyesore, may be removed and discarded by the Club. No tarps are to be stored on the ground, even if they are folded. Any tarps on the ground will be discarded.
Boats stored at the Club should be in sailable condition and used during the sailing season. Project boats, those requiring work to be made sailable, need Board approval to be stored at the Club. A “project boat worksheet” shall be submitted to the Board for each such boat.
Well maintained storage boxes no larger than 24”W x 30”H x 60”L are permitted. Storage boxes shall be placed along the tree line, or for board boat storage, shall be placed in the area between the board boats and the boat park.
Limits on Number of Boats
The number of boats a member can store at the Club is subject to Board approval.
Members shall list the boats they will keep at the Club on the annual renewal form. Any increase in the number or change in location of the boats from the previous year is subject to Board approval. Any desired changes during the season shall be presented to the Board for approval.
New members shall list the boats they will keep at the Club on the application form. Any desired changes listed on the dues form or during the season shall be presented to the Board for approval.
Boat Park Policy
The Club has a designated boat park area for sailboats on trailers. A map and boat park assignments are posted in the Race Committee shed at the north end of the boat park and on the Club website.
The Flag Lt. Grounds may reassign spaces to improve the safety or the efficiency of the boat park. Boat park assignments are for the use of the designated member only. Any relocation of boats, or swapping of boat park spaces, must be approved in advance by the Flag Lt. Grounds or designee.
The boat park provides an assigned location for boats stored on trailers and launched from the North ramp or crane on a regular basis. Due to space limitations, the boat park is not be used for long-term storage of boats you do not intend to use. Sailboats on tandem trailers are not eligible for a boat park space due to their size and may be provided with a parking space elsewhere on the grounds.
In order to allow for boat park maintenance, areas of the boat park may be emptied prior to the fall work party. Members will be notified in the Telltale of the area to be emptied each fall.
Board Boat Storage Policy
The Club has a designated area to store board boats (such as Lasers or Sunfish). Boats may be stored on the racks erected by the Club or on a dolly. Board boats may not be left on trailers intended for highway use (these are too heavy for our caretaker to move). Board boats may not be left on the lawn when not in use. Each club member storing a board boat on a dolly is expected to build or purchase a dolly for their boat. SLSC has provided several clearly marked dollies for member daily use. They are intended for daily use only; boats may not be left on a Club dolly overnight.
It is the responsibility of each member to ensure their boat(s) are lined up according to the posted plan. There are no specific location assignments.
As the season gets underway boats should generally be stored in the same location after each use.
Board type sailboats under 150 lbs in hull weight. E.g. Sunfish, Sailfish, Lasers.
Board boats may be left in the racks or on their dollies for the winter in the location they are during the summer. It is the owner's responsibility for properly protecting the boat from the elements.
The Club has designated the Northern portion of the Special Anchorage Area, established with New York State, as the location in which Club members may moor their boats. The mooring area extends along the shoreline 500 feet north from the race committee storage building, and extends into the lake 400 feet east from the shoreline. Designated mooring spots are separated by 70 feet between mooring locations. The Club does not provide nor maintain moorings in the area. It is the responsibility of each individual member to obtain, place, and maintain adequate ground tackle for the safety of all boats in the mooring field. Members are responsible for any damage to other boats which may be caused by their boat.
The purpose of the mooring area is to provide an anchorage location for boats which are too large or impractical to be stored on trailers and launched from the crane or the ramp. Due to space limitation, it is not the intention to provide mooring positions for centerboard dinghies. For practical and safety reasons, boats longer than 23 feet are not permitted in the mooring area.
In general, members keep their assigned positions from year to year. The Rear Commodore may rearrange spaces to improve the safety or the efficiency of the mooring field. Mooring assignments are for the use of the designated member only. Any transfer or other use of the mooring must be approved in advance by the Rear Commodore or designate.
Members without a mooring assignment may request a mooring at any time during the year by completing a Mooring Request Form and sending it to the Rear Commodore. The information on the Mooring Request Form will be used to establish a waiting list if there are more mooring requests than available spaces. Following the March 31 membership renewal deadline, the Rear Commodore will identify any resulting openings in the mooring field and make new mooring assignments.
Members who have a mooring assignment but have not placed their boat on their mooring by June 30 will be contacted by the Rear Commodore to indicate their intention for the season. Members that do not place a boat on a mooring by July 15 may lose their assignment and the location will be made available.
The dinghy rack, located north of the race committee storage building, is only for members with moorings. One boat per mooring is permitted on that rack.
Summer Car Parking Area - Winter Storage
The Club allows the use of the area along the North side of the road between the boat park and meadow, which is designated as “car parking” during the sailing season, to be used for winter storage. Due to the relatively firmer ground, compared to the meadow, this area is used primarily for larger boats that are kept on jack stands.
There are no specific location assignments. The Flag Lt. Grounds maintains a map or the locations that have previously been used by members for boat storage, but as previously described, storage spots may be reassigned.
During the sailing season, all storage boxes, jack stands, and other member-owned equipment, must be moved to the tree line, to allow for car parking. Empty trailers must be moved to the meadow area.
“Project boats”, and other boats that will not be used during the sailing season, must be moved to the meadow area.
Anchor - The water depth in the mooring area ranges from one or two feet along the shore (Row One) to eight or nine feet at the outer edge (Row Six). For the heavier, deeper draft boats such the Ensign and O'Day 22 and 23 in the outer rows, a 125/150 pound mushroom anchor is required. For lighter boats with a retractable keel such as the Mariner, a 75 pound mushroom anchor should be adequate. For shallow water boats in Rows One and Two, a mushroom anchor might not be practical and a heavy flat weight may be substituted for a mushroom anchor provided it has adequate holding power for the boat.
Chain - Galvanized chain about twice or two and a half times the water depth should be used. A 5/16 inch link is a commonly used size. An ideal arrangement is to use a heavy chain attached to the mushroom with a galvanized shackle for half the length, and a lighter chain joined to the heavy chain with a shackle and swivel for the other half. This is done so that the mooring float does not have to support an excessive amount of weight.
Buoys - There are in general, two types of mooring buoys. The Taylor T3C Buoy allows the chain to pass through the buoy so that the mooring pennant from the boat can be attached directly to the chain. The other style mooring buoy has a steel loop at the top and the bottom for attaching the chain and pennant. With this type of buoy, it is important to attach the chain to the bottom loop, and attach the pennant directly to the chain, not to the top loop of the buoy. (The buoy can pull apart). The top loop can be used to attach a dinghy when out for a sail.
Pennant (or Pendant) - The pennant attaches the boat to the chain. Three strand nylon should be used because its elasticity allows it to act as a shock absorber. The length should be about two and a half times the freeboard and the diameter as large as practical so it can fit through bow chocks and around a bow cleat. Commonly used sizes are 1/2 inch and 5/8 inch.
It is highly recommended that mushroom anchors and related gear be removed each fall. This gives the member an opportunity to inspect the ground tackle for wear and deterioration. It also eliminates the possibility of movement from the ice and the sometimes unsuccessful search for the mooring in the Spring. Several mooring field members have constructed a device to pull the moorings utilizing the small 13 foot Whaler. Note: Additional information and illustrations of mooring gear can be viewed on the Ensign Fleet article on the subject, HERE.
SLSC Alcohol Policy
The Saratoga Lake Sailing Club was established in 1957 and its certificate of incorporation was filed by the Department of State on April 8, 1960. The New York State Certificate of Type of Not-For-Profit Corporation certifies that the club is a Type A not-for-profit corporation. The Department of the Treasury Internal Revenue Service has issued a determination that SLSC is exempt from Federal income tax as a 501(c)(7) social and recreation club While we enjoy exemption from federal and state income taxes, the club is required to collect and pay New York State sales tax, and gifts to the club are not tax deductible items for the donor.
The principle financial asset of the Club is the property that is owned by the Club consisting of 73.9 acres with approximately 1,000 feet of waterfront on the west side of Saratoga Lake at Manning Cove. The property, originally known as the Manning Estate, was purchased in 1972 from the Melander family and now includes the clubhouse, several out-buildings, and a sizable wetlands buffer on the north boundary of the club.
The principle source of income that supports the operations of the Club is the annual dues paid by the members. The Club has no full time employees and general facility chores such as placing and removing docks each year and grounds clean-up are performed by the members.
Periodically there may be funding requirements which may exceed our ability to cover on a current cash basis. In 2008 the Club established a $75,000 line of credit with the Adirondack Trust Company of Saratoga Springs. The club has demonstrated a financial performance track record that it can manage a debt service at that level and still generate operating surpluses for the more routine general maintenance needs of the club. A line of credit gives us more financial flexibility than a traditional mortgage. Funds are borrowed only as and when needed to fund specific projects as approved by the membership.
The only debt on the club’s balance sheet are the non-interest bearing $300 equity bonds required of all members that are refundable upon termination of membership. This bond is payable the second year of membership at the time of membership renewal. Repayment of the full bond value following resignation will be made upon written request to the Treasurer within two years of resignation.
Each year prior to March 1 members will receive a Dues Notice and Membership Renewal form. Annual dues are payable in full by April 15. Each member will calculate his or her unique required remittance according to the fee schedule in the notice and the selected use of club services such as boat storage options. New York Sales tax has been included in the fee schedule where applicable. Without payment by April 15, membership terminates and a reinstatement fee will be charged.
Members have two opportunities to actively participate in the financial life of the Saratoga Lake Sailing Club. At the Annual Meeting of SLSC each December the Treasurer reports on the income and expense activities of the club and how the actual results compare to the budget projections. This is an excellent opportunity to ask questions and gain understanding relating to the financing of club operations. In February of each year a Budget Meeting is held at which time the Treasurer presents the proposed income and expense budget for the coming year. The budget is developed by a budget committee composed of the Treasurer and not less than three club members. It is reviewed and accepted by the Executive Board, and presented to the membership at the Budget Meeting for discussion, review, and approval by the membership.
Financial information such as income and expense statements, balance sheets, and cash flow analysis are available to any member by a request to the Treasurer.
Bruce Blackie, Treasurer